We're Hiring

Volunteer Facilitator, Administrative Assistant

Melbourne

FLSA Status: Non-Exempt (Part-Time)

Hours: 28 hours per week

Reports to: Director, Volunteer Development

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Job Description

This position supports the Director of Volunteer Development. Must be detail oriented and able to multitask. This role supports all aspects of our church and helps ensure our staff and volunteers are well cared for. (Not that I have already obtained all this, or have already arrived at my goal, but I press on take hold of that for which Christ Jesus took hold of me. Philippians 3:12)

Job Requirements

Volunteer Development

Culture – This is a critical component. As an employee, we expect you to conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel (Matthew 5:16)  
Event Process Facilitator: (Colossians 3:17)
o Monitor forms used to define new events for completeness and consistency
o Maintain status of new events using Base Camp tool (training will be provided)
o Facilitate weekly event review meeting and send results to ministry leaders
o Follow up on events when there are issues with support ministries
o Follow up on incomplete forms
o Conduct post event follow-up and report feedback to respective ministries and contacts
Badges: (Proverbs 16:3)
o Maintain badge program
o Print new badges for Staff and Volunteers
o Delete old badges
o Order badge supplies
o Help document badge program use
o Help with badge photo database, taking pictures as needed
Phone calls: (Proverbs 3:5)
o Screen phone calls and take messages (training provided)
o Perform reference checks
o Update Ministry Platform (training will be provided)
Perform online background checks on volunteers
Maintain spreadsheet of volunteer food expenditures vs. budget
Submit Helpdesk tickets for any assistance needed to support the ministry 
Schedule and maintain meeting calendars (Colossians 3:23)
Write handwritten cards for volunteers (1 Thessalonians 5:11)
Assist with daily administrative tasks (Proverbs 16:3)
Maintain organized online files of any ongoing issues or tasks
Function as a productive part of the church staff and attend staff meetings (1 Peter 4:10)
Other duties as assigned by supervisor (Colossians 3:23)

Administrative Work:
Able to work in excel and understand and use formulas. Prepare agendas for meetings and record notes when needed at various meetings. (1 Cor. 14:40) 
Collect, manage and properly code all credit card receipts, expense reports and purchasing requests (Luke 16:11) 
Assist with daily administrative tasks (1 Corinthians 15:58)
Other duties as assigned by supervisor (Colossians 3:23)

Required Skills


Preferably, two to three years of experience in a field related to business administration – preferably a strong skill set in planning, resourcefulness and project management 
Excellent interpersonal, verbal and written communication skills with the ability to deal with sensitive issues while exercising good judgment 
Attend staff meetings and other staff functions
Excellent knowledge of proper grammar and punctuation
Ability to work well with others and handle conflict according to Matthew 18
Ability to solve problems and manage several tasks simultaneously 
Data driven, strong attention to detail and task oriented 
Excellent organizational skills 
Lead with humility (Philippians 2:3)
Ability to adapt to change
Ability to meet deadlines with minimal supervision 
Passionately committed to serve and work with excellence (Proverbs 16:3)
Computer Skills: 
o Know and effectively use Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Publisher 
o Effectively learn and use Shelby, Basecamp, Ministry Platform and Access It! (Proverbs 2:10) 
o Proficient typing skills (40 words per minute) 
o Willingness to learn other programs as needed 

Other Qualifications

Calvary Chapel must be your home church and consider Pastor Mark your senior pastor
Demonstrate a personal relationship with Jesus through spiritual and moral integrity (Romans 10:9-10)
Fruit of the Spirit is consistently displayed in your life (Gal 5:22-23)
Be a reflection of God’s love to colleagues and visitors (John 13:34-35)
Participation in our church body for at least one year 
Mature, ongoing relationship with Christ and regularly attend church service
Servant-heart and optimistic attitude (Philippians 2:3)
A dependable team player who understands unity and works well with people (Ephesians 4:3) 
Passionate for encouraging and equipping the body of Christ 
Ability to set boundaries to limit non-work-related communication 
Ability to stay within the parameters of the job description when on the clock
Ability to maintain confidentiality of information (Proverbs 21:23) 
Organized, ongoing learner 
Self-starter/independent worker – can work with little supervision or direction 

Scriptures References: 
Colossians 3:17 Whatever you do, in word or deed, do everything in the name of the Lord Jesus, giving thanks to God the Father through him. 
Colossians 3:23 Whatever you do, work at it with all your heart, as working for the Lord, not for human masters 
1 Corinthians 14:40 But all things should be done decently and in order 
1 Corinthians 15:58 Therefore, my beloved, be steadfast, immovable, always excelling in the work of the Lord, because you know that in the Lord your labor is not in vain 
Ephesians 4:3 Make every effort to keep the unity of the Spirit through the bond of peace. 
Gal 5:22-23 But the fruit of the Spirit is love, joy, peace, forbearance, kindness, goodness, faithfulness, gentleness and self-control. Against such things there is no law. 
John 13:34-35 A new command I give you: Love one another. As I have loved you, so you must love one another.  By this everyone will know that you are my disciples, if you love one another. 
Luke 16:11 So if you have not been trustworthy in handling worldly wealth, who will trust you with true riches? 
1 Peter 4:10 As each one has received a gift, minister it to one another, as good stewards of the manifold grace of 
God. 
Philippians 2:3 Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves… 
Proverbs 2:10 For wisdom will enter your heart, and knowledge will be pleasant to your soul. 
Proverbs 3:5 Trust in the LORD with all your heart and lean not on your own understanding. 
Proverbs 16:3 Commit your work to the LORD, and your plans will be established.
Proverbs 21:23 Those who guard their mouths, and their tongues keep themselves from calamity. 
Romans 10:9-10 If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved.  For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. 
1 Thessalonians 5:11 Therefore encourage one another and build each other up, just as in fact you are doing 


OUR BELIEFS
One True and Living God
There is one true and living God eternally existing in three persons: the Father, the Son, and the Holy Spirit, all equal in power and glory. This triune God created all things, upholds all things, and governs all things. God is all-powerful, all-knowing, and present everywhere. 1 John 5:7-8
The Bible
The Bible consists of the 66 books of the Old and New Testament. The Bible is the only inspired, infallible, and authoritative Word of God. It is God's mind to us. 2 Timothy 3:16; 2 Peter 1:20-21
God the Father
God the Father is an infinite, personal Spirit perfect in every way: holiness, wisdom, power, and love. He hears and answers prayer and interacts with mankind. 1 Corinthians 8:6; Ephesians 4:6; James 1:17
Jesus Christ
Jesus Christ, God's only begotten Son, conceived by the Holy Spirit - fully God and fully man. Born of a virgin, as predicted by Scripture, He lived a sinless life and performed miracles while on Earth. He accepted death on the cross as a sacrifice for our sins, and was raised from the dead on the third day. He revealed himself to many before returning to Heaven as predicted in Scripture. We believe He will return to earth again. John 1:1; Romans 1:4; Colossians 1:15; Colossians 2:9, 1 Timothy 3:16; Galatians 4:4; Philippians 2:8; 1 Timothy 2:5; 2 Corinthians 5:21; 1 Corinthians 15:3-5; 1 Thessalonians 4:16
The Holy Spirit
The Holy Spirit is the third person of the Godhead. We believe that at salvation the Holy Spirit regenerates and indwells and seals every believer in the Lord Jesus Christ. He is our comforter, helper, teacher, and guide. (1 Corinthians 12:13; Matthew 12:31; Ephesians 4:4-6; John 14:26) The Holy Spirit helps to conform us to the likeness of Christ. We also believe that the Holy Spirit empowers us to live as witnesses for Christ and that comes from an experience of the Holy Spirit coming upon a believer to empower them as we see in the book of Acts. That event of being filled or baptized in the Spirit needs to translate into a lifestyle of continuing to be filled, led, and empowered by the Holy Spirit as Paul teaches in Ephesians 5:18. We believe that all the gifts of the Holy Spirit are available to His church today just like they were in the Early Church. John 14:16-17;John 16:7-11;Titus 3:5-6;Romans 8:9;1 Corinthians 6:19-20;Ephesians 1:13-14;Acts 1:8;Titus 3:5-6;Romans 12:6-8;1 Corinthians 12-14;1 Peter 4:10-11
Humanity
Our sin separates us from a Holy God. We all sin, both by nature and by choice. The only way we can have a relationship with God is by turning from our sin and accepting Jesus Christ as both Savior and Lord. Romans 3:21-26
Water Baptism and Communion
We water baptize new believers and regularly take communion. These practices were instituted by Christ, taught by the apostles, and practiced by the early church. God's ordinances demonstrate our living faith and obedience to Christ. Matthew 28:19-20; 1 Corinthians 11:23-25
Marriage
We believe that God created mankind male and female. Men and women are both created in the image of God, and as such, they are equal in value, dignity, and worth, but different in function so as to complement and complete each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. Therefore, we perform marriages in accordance with the Bible consistent with the Old and New Testament precepts 1 Corinthians 7:1-3; Genesis 2:24; Matthew 19:4-6
CALVARY CHAPEL MISSION STATEMENT

WIN a person to Jesus Christ - New converts bring excitement and infuse freshness into a body.
He said to them, "Go into all the world and preach the good news to all creation.”  Mark 16:15   

DISCIPLE a person in Jesus Christ - Equipping believers gets them grounded in the Word.  During this disciplining process, the person is being conformed to be like Jesus Christ.  God has left all believers here on earth so that the Holy Spirit might indwell and empower them:

To think like Jesus thought……………………………….. Mind of Christ
To minister like Jesus did………………………………….. Works or Ministry of Christ
To be like Jesus…………………………………………………. Character of Christ
 “Therefore, go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you.”    Matthew 28:19 -20

SEND a person for Jesus Christ - The world is in darkness and surviving without hope.  Christians have been called to go and bring light and hope to these hurting people.  We must have the compassion of Jesus.
 “But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem and in all Judea and Samaria, and to the ends of the earth." Acts 1:8

CALVARY CHAPEL CORE COMMITMENTS
If you have made a decision to follow Christ, then the 5 C's are your roadmap to an exciting walk with God! They are the key elements we find in Scripture that helped the disciples turn their world upside down! And for that reason, they're the heart and soul of who we are at CCM. 

COMMIT
Be a growing follower of Christ. A committed Christ follower no longer leads his life; he chooses to follow God in full obedience to Him. 

CELEBRATE
Live the fulfilling lifestyle. Here at CCM we celebrate our new life in Christ 24/7! He knows us by name, He forgives all our sins, He directs our steps, He gives us the power and desire to live for Him.  

CONNECT
To others in personal vibrant relationships.  

COMMUNICATE
Share the good news to everyone everywhere. Jesus said, "Go into all the world and preach the good news to all creation." 

CONTRIBUTE
Your time, passion, talents and possessions. God's work on earth is accomplished by Christ followers who give what they have to bless others.



I have read the above job description in its entirety. I understand that I am responsible for the requirements as outlined above and that the job description in no way implies that the duties listed here are the only ones that I will be required to perform. I will be expected to perform other tasks, duties and training as determined by my supervisor(s).

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