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Administrative Assistant II, Ignite Kids Ministry Viera

Viera

FLSA Status: Exempt (Full-Time)

Hours: 40 hours per week

Reports to: Kids Ministry Pastor

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Job Description

This position provides administrative support to Viera Ignite Kids Ministry Pastor and any other areas under his oversight. As an employee, we expect you to conduct yourself in a manner that reinforces Calvary Chapel’s Beliefs, Core Commitments and Mission Statement of Win, Disciple and Send. For I am not ashamed of the gospel, because it is the power of God that brings salvation to everyone who believes. Romans 1:16

Job Requirements

Culture – This is a critical component. As an employee, we expect you to conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel
Administrative Support:
o Schedule and maintain appointments & meeting schedules of the pastor on a daily basis 
o Preview, manage and handle emails and calls 
o Flexibility to ensure protection of Pastor’s time (Philippians 2:4)
o Manage and organize Pastor’s office and files 
o Consolidate service notes for Viera campus into one document
o Represent Guest Services at CCM
o Maintain databases and spreadsheets of Kids’ Ministry
o Responsible for credit card receipts, expense reports, currency exchanges, purchasing requests, and other items with regard to finance for the pastor
o Interface with accounting (including learning and using church accounting software)
o Budget support, input, and printing of reports (Luke 14:28)
o Work with Human Resources assisting the Pastor to stay current on reviews, status changes, requests for time off and other Human Resource requirements
o Provide administrative support for event planning and cross ministry coordination
o Reserve all rooms, equipment, tables, chairs, etc. for all events, meetings, socials for Guest Services
o Be available to assist as needed at various events
o Complete all event associated forms indicating support required from other ministries (ERF)
o Other support activities as deemed necessary by supervisor (Philippians 3:14)
o Interface with and support volunteers
o Volunteer and Hospitality Care 
o Interfacing with CCM campuses (Colossians 4:6)
o Work with ministry staff to maintain high standards of excellence
o Prepare communion as requested by various ministries and special events: i.e.: Thanksgiving, Easter, Youth, Spanish services, special meetings, etc.
o Manage details of assigned projects including special events, conferences, seminars, fellowships, etc.
o Function as a productive part of the church staff and attend staff meetings (1 Peter 4:10)
o Other duties as assigned by Supervisor (Colossians 3:23)
Communications Support:
o Knowledge and understanding of social media  
o Organize and maintain electronic files (1 Corinthians 14:33)
o Send out communication emails as needed to the volunteers and other ministry leaders for the pastor
o Oversee the Information Desk ensuring they have current information of events and other communication items
o Schedule and make necessary preparation for meetings and prepare talking points in advance (Mark 10:45)
o Follow-up with miscellaneous requests that arise during service(s)

Children’s Ministry Support: 
o Attend Leadership meetings; responsible for recording and maintaining meeting minutes (Hebrews 13:17)
o Prepare baby dedication packet for monthly baby dedications 
o Maintain literature for Parent Packs  
o Create all sign-up sheets, name tags, bulletin announcements, documentation for training manuals, procedures, and other documents for conferences and special events
o Maintain the hospitality room/ space for Ignite volunteers
o Process Counseling forms and follow-up with Viera Administration 
o Tasks assigned by Kids ministry Pastor (Colossians 3:23)
o Schedule and process paperwork for travel arrangements 
o Ensure Children’s Ministry offices are presentable

Required Skills


Excellent interpersonal, verbal and written communications skills
Know and effectively use Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, & Publisher
Must be able to multitask
Self-starter – work with little or no supervision or direction
Ability to maintain confidentiality of information
Accurately complete a high volume of work daily
Professional in all areas, including punctuality, communication, appearance and demeanor
Continually learning 
Must be socially comfortable during large events and gatherings 
Must have good judgment exercising discernment in decision making
Comfortable praying with people 

Other Qualifications

Calvary Chapel must be your home church and consider Pastor Mark your senior pastor
Demonstrate a personal relationship with Jesus through spiritual and moral integrity (Romans 10:9-10)
Fruit of the Spirit is consistently displayed in your life (Galatians 5:22-23)
Be a reflection of God’s love to colleagues and visitors (John 13:34-35)
Mature, ongoing relationship with Christ and regularly attend church service (Hebrews 10:25)
Servant-heart and optimistic attitude (Philippians 2:3)
A dependable team player who understands unity and works well with people (Ephesians 4:3)
Ability to set boundaries to limit non-work-related communication (Those who guard their mouths and their tongues keep themselves from calamity. Proverbs 21:23)
Ability to stay within the parameters of the job description when on the clock
Flexibility and ability to work with volunteers and people on staff (Galatians 5:13)

Scripture References: 

Colossians 3:23 Whatever you do, work heartily, as for the Lord and not for men…
Colossians 4:6 Let your speech always be gracious, seasoned with salt, so that you may know how you ought to answer each person. 
1 Corinthians 14:33 For God is not a God of disorder but of peace… 
Galatians 5:13 Serve one another humbly in love. 
Galatians 5:22-23 But the fruit of the Spirit is love, joy, peace, forbearance, kindness, goodness, faithfulness, gentleness and self-control. Against such things there is no law. 
Ephesians 4:3 Make every effort to keep the unity of the Spirit through the bond of peace. 
Hebrews 10:25 Let us not giving up meeting together, as some are in the habit of doing, but encouraging one another—and all the more as you see the Day approaching. 
Hebrews 13:17 Have confidence in your leaders and submit to their authority, because they keep watch over you as those who must give an account. 
John 13:34-35 A new command I give you: Love one another. As I have loved you, so you must love one another. By this everyone will know that you are my disciples, if you love one another. 
Luke 14:28 Suppose one of you wants to build a tower. Won’t you first sit down and estimate the cost to see if you have enough money to complete it? 
Mark 10:45 For even the Son of Man did not come to be served, but to serve. 
Philippians 2:3 Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves… 
Philippians 2:4 Let each of you look not only to his own interests, but also to the interests of others. 
Philippians 3:14 I press on toward the goal for the prize of the upward call of God in Christ Jesus. 
1 Peter 4:10 Each of you should use whatever gift you have received to serve others, as faithful stewards of God’s grace in its various forms.  
Proverbs 21:23 Those who guard their mouths, and their tongues keep themselves from calamity. 
Romans 10:9-10 If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved. For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. 

OUR BELIEFS
One True and Living God
There is one true and living God eternally existing in three persons: the Father, the Son, and the Holy Spirit, all equal in power and glory. This triune God created all things, upholds all things, and governs all things. God is all-powerful, all-knowing, and present everywhere. 1 John 5:7-8
The Bible
The Bible consists of the 66 books of the Old and New Testament. The Bible is the only inspired, infallible, and authoritative Word of God. It is God's mind to us. 2 Timothy 3:16; 2 Peter 1:20-21
God the Father
God the Father is an infinite, personal Spirit perfect in every way: holiness, wisdom, power, and love. He hears and answers prayer and interacts with mankind. 1 Corinthians 8:6; Ephesians 4:6; James 1:17
Jesus Christ
Jesus Christ, God's only begotten Son, conceived by the Holy Spirit - fully God and fully man. Born of a virgin, as predicted by Scripture, He lived a sinless life and performed miracles while on Earth. He accepted death on the cross as a sacrifice for our sins and was raised from the dead on the third day. He revealed himself to many before returning to Heaven as predicted in Scripture. We believe He will return to earth again. John 1:1; Romans 1:4; Colossians 1:15; Colossians 2:9, 1 Timothy 3:16; Galatians 4:4; Philippians 2:8; 1 Timothy 2:5; 2 Corinthians 5:21; 1 Corinthians 15:3-5; 1 Thessalonians 4:16
The Holy Spirit
The Holy Spirit is the third person of the Godhead. We believe that at salvation the Holy Spirit regenerates and indwells and seals every believer in the Lord Jesus Christ. He is our comforter, helper, teacher, and guide. (1 Corinthians 12:13; Matthew 12:31; Ephesians 4:4-6; John 14:26) The Holy Spirit helps to conform us to the likeness of Christ. We also believe that the Holy Spirit empowers us to live as witnesses for Christ and that comes from an experience of the Holy Spirit coming upon a believer to empower them as we see in the book of Acts. That event of being filled or baptized in the Spirit needs to translate into a lifestyle of continuing to be filled, led, and empowered by the Holy Spirit as Paul teaches in Ephesians 5:18. We believe that all the gifts of the Holy Spirit are available to His church today just like they were in the Early Church. John 14:16-17;John 16:7-11;Titus 3:5-6;Romans 8:9;1 Corinthians 6:19-20;Ephesians 1:13-14;Acts 1:8;Titus 3:5-6;Romans 12:6-8;1 Corinthians 12-14;1 Peter 4:10-11
Humanity
Our sin separates us from a Holy God. We all sin, both by nature and by choice. The only way we can have a relationship with God is by turning from our sin and accepting Jesus Christ as both Savior and Lord. Romans 3:21-26
Water Baptism and Communion
We water baptize new believers and regularly take communion. These practices were instituted by Christ, taught by the apostles, and practiced by the early church. God's ordinances demonstrate our living faith and obedience to Christ. Matthew 28:19-20; 1 Corinthians 11:23-25
Marriage
We believe that God created mankind male and female. Men and women are both created in the image of God, and as such, they are equal in value, dignity, and worth, but different in function so as to complement and complete each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. Therefore, we perform marriages in accordance with the Bible consistent with the Old and New Testament precepts 1 Corinthians 7:1-3; Genesis 2:24; Matthew 19:4-6
CALVARY CHAPEL MISSION STATEMENT

WIN a person to Jesus Christ - New converts bring excitement and infuse freshness into a body.
He said to them, "Go into all the world and preach the good news to all creation.”  Mark 16:15   

DISCIPLE a person in Jesus Christ - Equipping believers gets them grounded in the Word.  During this disciplining process, the person is being conformed to be like Jesus Christ.  God has left all believers here on earth so that the Holy Spirit might indwell and empower them:

To think like Jesus thought……………………………….. Mind of Christ
To minister like Jesus did………………………………….. Works or Ministry of Christ
To be like Jesus…………………………………………………. Character of Christ
 “Therefore, go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you.”    Matthew 28:19 -20

SEND a person for Jesus Christ - The world is in darkness and surviving without hope.  Christians have been called to go and bring light and hope to these hurting people.  We must have the compassion of Jesus.
 “But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem and in all Judea and Samaria, and to the ends of the earth." Acts 1:8

CALVARY CHAPEL CORE COMMITMENTS
If you have made a decision to follow Christ, then the 5 C's are your roadmap to an exciting walk with God! They are the key elements we find in Scripture that helped the disciples turn their world upside down! And for that reason, they're the heart and soul of who we are at CCM. 

COMMIT
Be a growing follower of Christ. A committed Christ follower no longer leads his life; he chooses to follow God in full obedience to Him. 

CELEBRATE
Live the fulfilling lifestyle. Here at CCM we celebrate our new life in Christ 24/7! He knows us by name, He forgives all our sins, He directs our steps, He gives us the power and desire to live for Him.  

CONNECT
To others in personal vibrant relationships.  

COMMUNICATE
Share the good news to everyone everywhere. Jesus said, "Go into all the world and preach the good news to all creation." 

CONTRIBUTE
Your time, passion, talents and possessions. God's work on earth is accomplished by Christ followers who give what they have to bless others.

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