We're Hiring

Staff Development Facilitator Administrative Assistant

Melbourne

FLSA Status: Exempt (Full-Time)

Hours: 40 hours per week

Reports to: Staff Pastor

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Job Description

This position supports the Staff Pastor in various areas. Must be detail oriented and able to multitask. This role supports all aspects of our church and helps ensure our staff are well cared for. (Not that I have already obtained all this, or have already arrived at my goal, but I press on take hold of that for which Christ Jesus took hold of me. Philippians 3:12) Future Growth opportunities in Heart and Culture for training development, brain storming, vision casting, and data analysis.

Job Requirements

Culture – This is a critical component. As an employee, we expect you to conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel (Matthew 5:16)  
Check all employee data entry for accuracy  
Review benefit invoices monthly for accuracy
Assist with all HR daily administrative tasks
Send reviews, follow up on late reviews, keep review log current
Work with Staff Pastor for audit information gathering as needed
Collect, manage and properly code all credit card receipts, expense reports, purchasing requests, and maintain budget spreadsheets (Luke 16:11) 
Prepare agendas for team meetings and record notes at various meetings (1 Corinthians 14:40) 
Interface with all support departments to ensure consistency within proper guidelines 
Prepare HR paperwork for meetings as needed
Help with HR team to complete end of the year and beginning of the year HR tasks (W2, 1095, Housing, etc)
Assist with daily administrative tasks (1 Corinthians 15:58)
Answer all telephone calls in a professional, friendly and timely manner; greet all visitors in a professional and friendly manner, determining the reason for their visit and get the necessary staff person when covering the front desk
Function as a productive part of the church staff and attend staff meetings
Other duties as assigned by supervisor
Schedule and maintain: 
o Meeting calendars
o Posts for Staff Care Facebook page 
o Staff Care Folders
o Full Staff related spreadsheets
o Staff Care related spreadsheets
o Staff appreciation/award spreadsheets
Help plan and set up Full Staff meetings and other staff related activities (Hebrews 10:24-25) 
Help coordinate Lunch and Learns, trainings and other staff developmental opportunities (Psalm 107:37) 
For staff related activities:
o Maintain basecamps 
o Complete all required forms 
o Order supplies necessary and maintain supply spreadsheet
o Reserve all rooms, equipment, tables, chairs, etc. 
Keep inventory and communicate with the necessary ministries involved to ensure Staff Care baskets, gift cards and staff appreciation items are readily available and are delivered in a timely manner
Prepare hand-written cards for staff (1 Thessalonians 5:11)
Minimal personal cell phone usage
Other duties as assigned by supervisor (Colossians 3:23)

Required Skills

Preferably, two to three years of experience in a field related to business administration – preferably a strong skill set in planning, resourcefulness and project management 
Excellent interpersonal, verbal and written communication skills with the ability to deal with sensitive issues while exercising good judgment 
Excellent knowledge of proper grammar and punctuation
Ability to work well with others and handle conflict according to Matthew 18
Ability to solve problems and manage several tasks simultaneously 
Data driven, strong attention to detail and task oriented 
Excellent organizational skills 
Lead with humility 
Flexible and teachable
Ability to adapt to change
Ability to meet deadlines with minimal supervision 
Passionately committed to serve and work with excellence 
Actively engage with all staff
Equip, Encourage, and empower staff
Self-starter/independent worker – can work with little supervision or direction  
Computer Skills: 
o Know and effectively use Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Publisher and Canva
o Effectively learn and use Shelby, Basecamp, Ministry Platform and Access It! (Proverbs 2:10) 
o Proficient typing skills (40 words per minute) 
o Willingness to learn other programs as needed 

Other Qualifications

Calvary Chapel must be your home church and consider Pastor Mark your senior pastor
Demonstrate a personal relationship with Jesus through spiritual and moral (Romans 10:9-10)
Fruit of the Spirit is consistently displayed in your life (Galatians 5:22-23)
Be a reflection of God’s love to colleagues and visitors (John 13:34-35)
Mature, ongoing relationship with Christ and regularly attend church service
Servant-heart and optimistic attitude (Philippians 2:3)
A dependable team player who understands unity and works well with people (Ephesians 4:3) 
Ability to set boundaries to limit non-work-related communication
Ability to stay within the parameters of the job description when on the clock
Ability to maintain confidentiality of information (Proverbs 21:23)

Scripture References:
Matthew 5:16 In the same way, let your light shine before others, that they may see your good deeds and glorify your Father in heaven.
Luke 16:11 So if you have not been trustworthy in handling worldly wealth, who will trust you with true riches?
1 Corinthians 14:40 But all things should be done decently and in order.
1 Corinthians 15:58 Therefore, my beloved, be steadfast, immovable, always excelling in the work of the Lord, because you know that in the Lord your labor is not in vain.
Hebrews 10:24-25 And let us consider how we may spur one another on toward love and good deeds, not giving up meeting together, as some are in the habit of doing, but encouraging one another – and all the more as you see the Day approaching.
Psalm 107:37 They sowed fields and planted vineyards that yielded a fruitful harvest.
1 Thessalonians 5:11 Therefore encourage one another and build each other up, just as in fact you are doing.
Colossians 3:23 Whatever you do, work at it with all your heart, as working for the Lord, not for human masters.
Proverbs 2:10 For wisdom will enter your heart, and knowledge will be pleasant to your soul.
Romans 10:9-10 If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved.  For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. 
Galatians 5:22-23  But the fruit of the Spirit is love, joy, peace, forbearance, kindness, goodness, faithfulness, gentleness and self-control. Against such things there is no law.
 John 13:34-35 A new command I give you: Love one another. As I have loved you, so you must love one another.  By this everyone will know that you are my disciples, if you love one another.
Philippians 2:3 Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves…
Ephesians 4:3 Make every effort to keep the unity of the Spirit through the bond of peace.
Proverbs 21:23 Those who guard their mouths and their tongues keep themselves from calamity.

OUR BELIEFS

One True and Living God

There is one true and living God eternally existing in three persons: the Father, the Son, and the Holy Spirit, all equal in power and glory. This triune God created all things, upholds all things, and governs all things. God is all-powerful, all-knowing, and present everywhere. 1 John 5:7-8

The Bible

The Bible consists of the 66 books of the Old and New Testament. The Bible is the only inspired, infallible, and authoritative Word of God. It is God's mind to us. 2 Timothy 3:162 Peter 1:20-21

God the Father

God the Father is an infinite, personal Spirit perfect in every way: holiness, wisdom, power, and love. He hears and answers prayer and interacts with mankind. 1 Corinthians 8:6Ephesians 4:6James 1:17

Jesus Christ

Jesus Christ, God's only begotten Son, conceived by the Holy Spirit - fully God and fully man. Born of a virgin, as predicted by Scripture, He lived a sinless life and performed miracles while on Earth. He accepted death on the cross as a sacrifice for our sins, and was raised from the dead on the third day. He revealed himself to many before returning to Heaven as predicted in Scripture. We believe He will return to earth again. John 1:1Romans 1:4Colossians 1:15Colossians 2:91 Timothy 3:16Galatians 4:4Philippians 2:81 Timothy 2:52 Corinthians 5:211 Corinthians 15:3-51 Thessalonians 4:16

The Holy Spirit

The Holy Spirit is the third person of the Godhead. We believe that at salvation the Holy Spirit regenerates and indwells and seals every believer in the Lord Jesus Christ. He is our comforter, helper, teacher, and guide. (1 Corinthians 12:13Matthew 12:31Ephesians 4:4-6John 14:26) The Holy Spirit helps to conform us to the likeness of Christ. We also believe that the Holy Spirit empowers us to live as witnesses for Christ and that comes from an experience of the Holy Spirit coming upon a believer to empower them as we see in the book of Acts. That event of being filled or baptized in the Spirit needs to translate into a lifestyle of continuing to be filled, led, and empowered by the Holy Spirit as Paul teaches in Ephesians 5:18. We believe that all the gifts of the Holy Spirit are available to His church today just like they were in the Early Church. John 14:16-17;John 16:7-11;Titus 3:5-6;Romans 8:9;1 Corinthians 6:19-20;Ephesians 1:13-14;Acts 1:8;Titus 3:5-6;Romans 12:6-8;1 Corinthians 12-14;1 Peter 4:10-11

Humanity

Our sin separates us from a Holy God. We all sin, both by nature and by choice. The only way we can have a relationship with God is by turning from our sin and accepting Jesus Christ as both Savior and Lord. Romans 3:21-26

Water Baptism and Communion

We water baptize new believers and regularly take communion. These practices were instituted by Christ, taught by the apostles, and practiced by the early church. God's ordinances demonstrate our living faith and obedience to Christ. Matthew 28:19-201 Corinthians 11:23-25

Marriage

We believe that God created mankind male and female. Men and women are both created in the image of God, and as such, they are equal in value, dignity, and worth, but different in function so as to complement and complete each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. Therefore, we perform marriages in accordance with the Bible consistent with the Old and New Testament precepts 1 Corinthians 7:1-3

 

CALVARY CHAPEL MISSION STATEMENT

 

WIN a person to Jesus Christ - New converts bring excitement and infuse freshness into a body.

He said to them, "Go into all the world and preach the good news to all creation.”  Mark 16:15   

 

DISCIPLE a person in Jesus Christ - Equipping believers gets them grounded in the Word.  During this disciplining process, the person is being conformed to be like Jesus Christ.  God has left all believers here on earth so that the Holy Spirit might indwell and empower them:

 

                To think like Jesus thought……………………………….. Mind of Christ

                To minister like Jesus did………………………………….. Works or Ministry of Christ

        To be like Jesus…………………………………………………. Character of Christ

 “Therefore, go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you.”    Matthew 28:19 -20

 

SEND a person for Jesus Christ - The world is in darkness and surviving without hope.  Christians have been called to go and bring light and hope to these hurting people.  We must have the compassion of Jesus.

 “But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem and in all Judea and Samaria, and to the ends of the earth." Acts 1:8

 

CALVARY CHAPEL CORE COMMITMENTS

If you have made a decision to follow Christ, then the 5 C's are your roadmap to an exciting walk with God! They are the key elements we find in Scripture that helped the disciples turn their world upside down! And for that reason, they're the heart and soul of who we are at CCM.

 

COMMIT

Be a growing follower of Christ. A committed Christ follower no longer leads his life; he chooses to follow God in full obedience to Him.

 

CELEBRATE

Live the fulfilling lifestyle. Here at CCM we celebrate our new life in Christ 24/7! He knows us by name, He forgives all our sins, He directs our steps, He gives us the power and desire to live for Him.  

CONNECT

To others in personal vibrant relationships.  

 

COMMUNICATE

Share the good news to everyone everywhere. Jesus said, "Go into all the world and preach the good news to all creation."


CONTRIBUTE

Your time, passion, talents and possessions. God's work on earth is accomplished by Christ followers who give what they have to bless others.


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