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Administrative Assistant, Kids’ Ministry


FLSA Status: Non-Exempt (Part-Time)

Hours: 28 hours per week

Reports to: Associate Pastor, Kids' Ministry

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Job Description

This position assists with the Melbourne Kids’ Ministry in directing volunteers, implementing programs, and maintaining consistency between campuses, programs, events, and services. As an employee, we expect you to conduct yourself in a manner that reinforces Calvary Chapel’s Beliefs, Core Commitments and Mission Statement of Win, Disciple and Send. For I am not ashamed of the gospel, because it is the power of God that brings salvation to everyone who believes. Romans 1:16

Job Requirements

Culture – This is a critical component. As an employee, we expect you to conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel

Pastoral Administration Supportf1

Organize and complete administrative tasks including copies, purchasing, phone calls, setting appointments, notes, letters, volunteer applications and other documents, etc.

Keep confidential all personal information on volunteers.

Assist with oversight and commencement of volunteers and training.

Assist in attaining goals, standards and plans for future growth and events.

Available as needed for events/activities during non-scheduled work hours.

Responsible for credit card receipts, expense reports, currency exchanges, purchasing requests, and other items regarding to finance.

Communications f2

Establish consistent theme of communication and attitude behind the message.

Communication with Kids’ Ministry Staff and CCM Staff

Maintain volunteer job descriptions and manuals.

Maintain campus procedure manuals and maps as related to Ignite.

Maintain ministry productivity and progress.

Communication to volunteers, parents and kids via one-on-one conversation, email, phone and meetings as needed.

Communicate with safety and security of Ignite staff and CCM to communicate information to Ignite volunteers.

Assist Associate Pastor, Kids’ Ministry in day-to-day operational tasks.

Maintain Digital content for Kids’ Ministry, including Kids Ministry and Young Families Social Media page

Assist during Wednesday and Sunday services

Office Management Dutiesf3

Manage Time Off for Staff

Support Services

Attend Leadership meetings; responsible for recording and maintaining meeting minutes.   

Create all sign-up sheets, name tags, bulletin announcements, documentation for training manuals, procedures, and other documents for bible studies, conferences and special events.

Schedule travel arrangements and process paperwork and donations for mission trips

Manage building room usage with other ministries.

Ensure Children’s Ministry offices are presentable.

Function as a productive part of the church staff and attend staff meetings

Other duties as assigned by Supervisor

Required Skills

Effectively use Microsoft Office Software including: Word, Excel, PowerPoint, SharePoint, and Publisher to develop communication pieces such as flyers, newsletters, media presentations, etc.

Great communication skills – verbal and written.

Know and effectively use Microsoft Outlook for email, calendars, tasks and contacts.

Other Qualifications

Calvary Chapel must be your home church and consider Pastor Mark your senior pastor.

Demonstrate a personal relationship with Jesus through spiritual and moral integrityf4

Fruit of the Spirit is consistently displayed in your lifef5

Be a reflection of God’s love to colleagues and visitorsf6

Participation in our church body for at least one year

Mature, ongoing relationship with Christ and regularly attend church service

Servant-heart and optimistic attitudef7

A dependable team player who understands unity and works well with peoplef8

Ability to set boundaries to limit non work-related communication

Ability to stay within the parameters of the job description when on the clock

Ability to maintain confidentiality of information

Flexibility and ability to work with volunteers and people on staff

Organized, ongoing learner

Self-starting – can work with little supervision or direction

Scripture References:

f1Have confidence in your leaders and submit to their authority, because they keep watch over you as those who   

must give an account. Do this so that their work will be a joy, not a burden, for that would be of no benefit to you.

Hebrews 13:17

f2May these words of my mouth and this meditation of my heart be pleasing in your sight. Psalm 19:14

f3Whatever you do, work at it with all your heart, as working for the Lord, not for human masters. Colossians 3:23

f4If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved.  For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. Romans 10:9-10

f5But the fruit of the Spirit is love, joy, peace, forbearance, kindness, goodness, faithfulness, gentleness and self-control. Galatians 5:22-23

f6A new command I give you: Love one another. As I have loved you, so you must love one another.  By this everyone will know that you are my disciples, if you love one another. John 13:34-35

f7Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves… Phil. 2:3

f8Make every effort to keep the unity of the Spirit through the bond of peace. Ephesians 4:3 


One True and Living God

There is one true and living God eternally existing in three persons: the Father, the Son, and the Holy Spirit, all equal in power and glory. This triune God created all things, upholds all things, and governs all things. God is all-powerful, all-knowing, and present everywhere. 1 John 5:7-8

The Bible

The Bible consists of the 66 books of the Old and New Testament. The Bible is the only inspired, infallible, and authoritative Word of God. It is God's mind to us. 2 Timothy 3:162 Peter 1:20-21

God the Father

God the Father is an infinite, personal Spirit perfect in every way: holiness, wisdom, power, and love. He hears and answers prayer and interacts with mankind. 1 Corinthians 8:6Ephesians 4:6James 1:17

Jesus Christ

Jesus Christ, God's only begotten Son, conceived by the Holy Spirit - fully God and fully man. Born of a virgin, as predicted by Scripture, He lived a sinless life and performed miracles while on Earth. He accepted death on the cross as a sacrifice for our sins, and was raised from the dead on the third day. He revealed himself to many before returning to Heaven as predicted in Scripture. We believe He will return to earth again. John 1:1Romans 1:4Colossians 1:15Colossians 2:91 Timothy 3:16Galatians 4:4Philippians 2:81 Timothy 2:52 Corinthians 5:211 Corinthians 15:3-51 Thessalonians 4:16

The Holy Spirit

The Holy Spirit is the third person of the Godhead. We believe that at salvation the Holy Spirit regenerates and indwells and seals every believer in the Lord Jesus Christ. He is our comforter, helper, teacher, and guide. (1 Corinthians 12:13Matthew 12:31Ephesians 4:4-6John 14:26) The Holy Spirit helps to conform us to the likeness of Christ. We also believe that the Holy Spirit empowers us to live as witnesses for Christ and that comes from an experience of the Holy Spirit coming upon a believer to empower them as we see in the book of Acts. That event of being filled or baptized in the Spirit needs to translate into a lifestyle of continuing to be filled, led, and empowered by the Holy Spirit as Paul teaches in Ephesians 5:18. We believe that all the gifts of the Holy Spirit are available to His church today just like they were in the Early Church. John 14:16-17;John 16:7-11;Titus 3:5-6;Romans 8:9;1 Corinthians 6:19-20;Ephesians 1:13-14;Acts 1:8;Titus 3:5-6;Romans 12:6-8;1 Corinthians 12-14;1 Peter 4:10-11


Our sin separates us from a Holy God. We all sin, both by nature and by choice. The only way we can have a relationship with God is by turning from our sin and accepting Jesus Christ as both Savior and Lord. Romans 3:21-26

Water Baptism and Communion

We water baptize new believers and regularly take communion. These practices were instituted by Christ, taught by the apostles, and practiced by the early church. God's ordinances demonstrate our living faith and obedience to Christ. Matthew 28:19-201 Corinthians 11:23-25


We believe that God created mankind male and female. Men and women are both created in the image of God, and as such, they are equal in value, dignity, and worth, but different in function so as to complement and complete each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. Therefore, we perform marriages in accordance with the Bible consistent with the Old and New Testament precepts 1 Corinthians 7:1-3Genesis 2:24Matthew 19:4-6



WIN a person to Jesus Christ - New converts bring excitement and infuse freshness into a body.

He said to them, "Go into all the world and preach the good news to all creation.”  Mark 16:15   


DISCIPLE a person in Jesus Christ - Equipping believers gets them grounded in the Word.  During this disciplining process, the person is being conformed to be like Jesus Christ.  God has left all believers here on earth so that the Holy Spirit might indwell and empower them:


                To think like Jesus thought……………………………….. Mind of Christ

                To minister like Jesus did………………………………….. Works or Ministry of Christ

        To be like Jesus…………………………………………………. Character of Christ

 “Therefore, go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you.”    Matthew 28:19 -20


SEND a person for Jesus Christ - The world is in darkness and surviving without hope.  Christians have been called to go and bring light and hope to these hurting people.  We must have the compassion of Jesus.

 “But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem and in all Judea and Samaria, and to the ends of the earth." Acts 1:8



If you have made a decision to follow Christ, then the 5 C's are your roadmap to an exciting walk with God! They are the key elements we find in Scripture that helped the disciples turn their world upside down! And for that reason, they're the heart and soul of who we are at CCM.



Be a growing follower of Christ. A committed Christ follower no longer leads his life; he chooses to follow God in full obedience to Him.



Live the fulfilling lifestyle. Here at CCM we celebrate our new life in Christ 24/7! He knows us by name, He forgives all our sins, He directs our steps, He gives us the power and desire to live for Him.  


To others in personal vibrant relationships.  



Share the good news to everyone everywhere. Jesus said, "Go into all the world and preach the good news to all creation."



Your time, passion, talents and possessions. God's work on earth is accomplished by Christ followers who give what they have to bless others.

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